Is Your Environment Supporting Your Practice?

Published May 10, 2011

Use Your Coach

My daughter just moved into a new office. She was a sub-tenant in an existing space and decided to make a move to be in her own space, but was still uncertain about the expense and the timing to do so. She was under no immediate need to move now, and the decision to do so really was a forward-looking one that gave her options to expand her practice in the future. The problem, in her mind, was: is the up-front expense of getting from point A (old office) to point B (new office) worth it in order to realize greater potential future income? And as a conscientious lawyer should do when faced with such a concern, she decided to talk it through with her “coach” – me.

Three Considerations

I suggested that she look at her concerns through three lenses: the reasons to move, the factors to select the location she did, and how to build out the new facility. Such a perspective is essential to understand a new office space in terms of what you expect in revenues, what you can afford in expenses, what clients you will serve from this location and in your type of practice, as well as (lastly) how comfortable you will be in the physical environment where you will spend most of your waking time.

The Reasons to Move

From her perspective, the reasons to move were clear: she had greater potential to expand (and thus to generate more revenue), and she prized the autonomy of being in her own space. Her considerations for selecting the location were equally definite in her mind. Her new location was both more comfortable for her clients and had good access for parking, plus the location was convenient for her, her clients and for potential referrals. She was a bit concerned that the stone front of the building would connote that she was expensive, but this was not a major issue.

Building Out the Space

As for the third consideration, building out the space, I urged her to create a personal vision of the office layout she wanted and then to work with a space planner and architect to make this vision a reality. Such professionals can use computer tools to design and re-design not only the office space but its appearance – the “feng shui” of colors and comfort – and then work with subcontractors to make sure that the changes are done on time for the start of the lease. You want to be assured that you are in the physical space when your rent starts rather than still have to wait for the contractor to finish construction. The cash register just continues to sing. You need to be in the space, earning revenue, to offset the commencement of rent.

Be Comfortable With Your Decision

At the end of this analysis, my daughter felt a good deal more comfortable with a decision that she thought was right but initially wasn’t certain about. It demonstrated that her office space and related amenities could speak clearly to the practice she had today – and wanted to have tomorrow.

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Audience type: Small Law Firms, Sole Practitioners